Room usage insights
Leverage IoT integration and analytics reports to gain a deeper understanding of room utilisation and ensure spaces are used efficiently.
Boost Collaboration with Meeting Room Booking System
Simplify scheduling with intuitive meeting room booking software, enhancing hybrid work efficiency
Optimise employee experience with efficient
meeting room booking
Meeting room booking and management is simple and efficient with RICOH Spaces. Our platform offers a complete web schedule view, interactive floor plan, mobile application, and room panel options, so you can easily book meeting rooms—no matter where you are. With an intuitive meeting room booking system, managing reservations becomes straightforward and stress-free.
Through seamless integrations with the broader RICOH Spaces platform, managing your meetings becomes an easy and streamlined process. Whether you need a conference room booking system for large gatherings or a room booking software for smaller spaces, RICOH Spaces adapts to your needs. In addition to meeting room bookings, you can manage other spaces, such as public spaces or collaboration areas, ensuring a complete workplace booking solution.
Quick and Easy Meeting Room
Booking and Management
RICOH Spaces Room Management allow users to efficiently manage office spaces and resources. Key features include:
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Easily manage hundreds of rooms with an intuitive room booking system designed for scale.
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Gain a complete view of office availability with our interactive schedule and floor plans.
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Apply meeting labels for easy categorisation and enhanced organisation.
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Book linked rooms effortlessly through a single conference room booking process.
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Manage visitors within the same meeting room booking flow.
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Request additional services when reserving a room to meet specific meeting requirements.
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Protect high-priority spaces with an admin approval workflow for important room bookings.
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Customize setups with flexible room layouts, including options for setup and reset times.
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Search for rooms by features directly from the schedule or floor plans, ensuring the best fit for your room management needs.
Ease of Access with Multiple Interfaces
Regardless of where or how your employees work, we provide complete flexibility with how they can interact with RICOH Spaces. Our platform supports meeting room booking and management through a variety of interfaces, ensuring accessibility for all users.
With compatibility for iOS and Android mobile devices, desktops, and web browsers, RICOH Spaces enables employees to engage with the meeting room booking system effortlessly. Whether they're on the go using their smartphone or at their desk on a computer, scheduling and managing spaces is intuitive and efficient.
Simplify Meeting Room Booking with Enhanced Integrations
Effortlessly manage your meeting room booking and other spaces with RICOH Spaces' enhanced integration features. Our platform makes it easy to:
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Sync with your Office 365 resources and calendar for a unified meeting room booking system experience.
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Create and manage non-O365 spaces, such as public spaces.
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Enhance your room booking experience by adding your space amenities, images, and capacity details to improve usability.
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Set flexible booking policies to suit your business needs, ensuring your conference room booking system experience aligns perfectly with your workplace requirements.
RICOH Spaces
Meeting Room Panels for
Enhanced Booking Management
Meeting Room Panels for
Enhanced Booking Management
The RICOH Spaces Room Panel simplifies meeting room booking and management with a suite of innovative features designed to enhance user experience:
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Clear visibility of room availability and instant room booking directly from the panel.
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Check-in alerts and cancellation warnings to maximise resource utilisation.
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Customizable backgrounds to align with your workplace branding.
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Auto-cancellation of unused rooms to free up spaces for others.
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LED light support.
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In-use detection powered by IoT sensors.
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End meeting early functionality to make rooms available sooner when schedules change.
Enhance your room management with IoT sensors to gain greater insights and automation.
Free up unused rooms:
Ensure maximum utilisation with room panel check-in and end meetings that finish early automatically with IoT integration.